Please note that some of the retention periods are recommended (not legal requirements). This is indicated in the table below:
| Type of Record | Time to be retained |
|---|---|
| Child Attendance Records |
2 years for Tusla ( from the time child ceases in the service for Tusla. Recommended up to the age of 21 in special circumstances) |
| Child Accident / Incident Books | 2 years for Tusla ( Recommended up to the age of 21 in special circumstances) |
| Child Observations | Send home with the family when child finishes. Unless you have specific reason for keeping |
| Child Development Records | Send home with the family when child finishes. Unless you have specific reason for keeping |
Finance
| Type of Record | Time to be Retained |
|---|---|
| Accounts | 7 Years |
Staffing
| Type of Record | Time to be Retained |
|---|---|
| Garda Vetting Policy, Police vetting and references | 5 years from commencement of employment |
| Annual Leave | 3 Years |
| Maternity Leave | 1 Year (recommended) |
| Adoptive Leave | 1 Year |
| Parental Leave | 8 Years |
| Force Majeure Leave | 8 Years |
| Carers leave | 8 Years |
| Paternity Leave | 8 Years |
| Sick / Payment of sick Leave | 3 Years |
| Public Holidays | 3 Years |
| Minimum Wage | 3 Years |
| Revenue Commissioners, payslips P30, P65 P45 ETC | 6 Years |
| Staff accident / Incidents Records | 10 Years |
| Cleaning / HACCP records | 2 Years |
| Staff personal files all files in relation to the staff member | 6 years after person has ceased employment |
| OWTI Form , staff recording sign in and out | 3 Years |
| Superannuation files | Until pensioner / depended spouse are deceased |
Operational
| Type of Record | Time to be Retained |
|---|---|
| Fire Safety Records | 5 Years ( including fire drills) Tusla |
| Records of entry of persons onto the premises | 1 Year Tusla |
| CCTV footage | 28 days unless being used for an investigation or there is an issue |
| Unsolicited applications for jobs | 1 year ( recommended ) |
| Applications for a vacant post | 1 year ( recommended ) |
| General job descriptions | Hold until superseded by a new job description |
| Vacancy notifications | 1 year (recommended ) |
| Copies of advertisement | 1 year (recommended ) |
| Job Description | 1 Year until staff leaves service recommended |
| Application/ CV of applicants called for interview | 1 year ( recommended ) |
| Candidates not qualified or shortlisted | 1 year (recommended) |
| Candidates shortlisted but not successful or successful but did not accept | 1 year (recommended) |
| Interview Board marking sheet or interviewers notes | 1 year for those not appointed. kept of appointed staff members fie for duration of file |
| Complaints | 2 years ( Tusla recommended) |
| Training Files | For duration of staff file |
